Wedding Sales Coordinator - 1 Year Contract (Wine Jobs: Sales & Marketing)

  Ravine Vineyard Estate Winery (http://www.ravinevineyard.com)

  Niagara-on-the-Lake, Ontario

Job Purpose

Responsible for the effective sale, coordination, administration and execution of social and wedding groups on property.

Duties and responsibilities

Hospitality Sales

• Development, organization and delivery of events/weddings from proposal right up to delivery
• Responsible for all duties associated with social and wedding events on property, including planning, execution of bridal consultations, preparation of event contracts, creation and distribution of function sheets, e-mails and phone conversations with customers
• Wedding Day – on-site for set-up, welcoming of guests and execution
• Site inspections for weddings and social groups
• Assist the bride and groom with planning - Ensure all aspects of their wedding day are seamless
• Maintain and keep all weddings on schedule throughout the course of the event
• Make department communication a priority with assistance from voicemail, written
• communication and scheduled meetings
• Understand and effectively resolve client issues
• General administration: invoicing, general accounting, printing, sending reports, maintaining
• E-mails, voicemails and filing
• Attend daily/weekly meetings on behalf of the department and ensure all relevant information is communicated and acted upon.
• Provide proactive team leadership for onsite events
• Manage supplier relationships - Prior to all events connect with hired vendors to ensure they are aware of onsite policies and procedures
• Follow-up with clients after all events
• Communicating, maintaining and developing client relationships

Team development and communications

• Foster a harmonious and productive workplace and assist in conflict resolution procedures if required
• Create a culture of teamwork within the winery
• Positively contribute to the achievement of the team objectives and goals
• Contribute, through regular meetings to the constant evaluation, development and improvement of all procedures relating to events

Qualifications

• A minimum of 3-5 years’ experience working in wedding /events and or sales position
• A post-secondary diploma/degree in Hospitality or Event Management
• Smart Serve
• Excellent oral and written communication skills
• Fanatical attention to detail and exceptional organizational skills
• Weekend Work
• Professional and mature demeanor
• Proven ability to work in a team environment with self-motivation and independent work ethic with events management software
• Extensive events, food and wine knowledge
• Familiarity
• Ability to work: Long Periods of time standing, Flexible and changing working hours, Daytime, Evening and Weekend Schedules, Outdoor work