Office Administrator / Receptionist
(Wine Jobs:
Management & Administration)
Full Time
South Burnaby,
British Columbia
Office Administrator/Receptionist - JOB DESCRIPTION
Job Summary:
Reception and front office duties plus general office administration in the Vancouver office for Charton Hobbs, Authentic Wine and Spirits Merchants and Escalade Wines and Spirits.
Essential Duties and Responsibilities:
- Shipping, receiving, preparing shipments and pallets (packaging small/large boxes/pallets, gift wrapping baskets, producing shipping documents online) as well as local deliveries;
- Greet guests arriving at the office, answer general phone inquiries and redirecting phone calls;
- Daily general tidying of reception area, kitchen, foyer, and boardrooms;
- Daily sort and distribute incoming mail and process outgoing mail;
- Distribute faxes from office network fax on a daily basis;
- Coding of courier and miscellaneous general office invoices;
- Organization and ordering of office supplies;
- Maintain the effective operation and upkeep of the photocopier, printers, computers, and telephones;
- Ordering and organization of kitchen supplies;
- Arranging and ordering the delivery of lunches for management meetings;
- Helping the team with small work requests;
- Organizing/preparing boardrooms for supplier visits, tastings and meetings;
- Booking boardrooms for office meetings, and maintain calendar of office meetings;
- Security FOB maintenance;
- Organizing janitorial/cleaning maintenance;
- Assisting with warehouse duties;
- Producing and maintaining shelf-talker distribution for marketing teams
- In-house Inventory Management as required;
- Use Microsoft Word, Outlook, PowerPoint, Excel, to produce correspondence, documents, maintain presentations, update calendars, expense records, spreadsheets and databases;
- 9 am to 5 pm work hours;
Job Requirements:
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Skills: Excellent verbal communication and people skills. Must be highly organized, and display excellent interpersonal skills and telephone manners. Should have good PC skills (Windows: Word/Excel/Outlook). Must be able to effectively prioritize daily work routines, multi task, and able to work independently with minimal supervision.
Physical: Able to sit at and operate a computer for two-hour intervals. Must be physically fit and able to lift and carry 41lbs.
Other Preferred Job Qualifications:
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A vehicle is required - car mileage provided.
Full benefits after a trial period, salary commensurate with experience.
Please forward a detailed cover letter and resume to: [email protected]
This document is an ongoing work in progress, to be reviewed and adjusted as necessary, at least annually. The above information is representative of the work performed in this position, however it is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential duties and responsibilities.