Office Administrator / Receptionist (Wine Jobs: Management & Administration)

  Charton Hobbs (http://www.chartonhobbs.com)

  South Burnaby, British Columbia

 

Office Administrator/Receptionist

 

 JOB DESCRIPTION

Job Summary:

Reception and front office duties plus general office administration in the Vancouver office for Charton Hobbs, Authentic Wine and Spirits Merchants and Escalade Wines and Spirits.

 

Essential Duties and Responsibilities:

•  Shipping, receiving, preparing shipments and pallets (packaging small/large boxes/pallets, gift wrapping baskets, producing shipping documents online) as well as local deliveries;
• Greet guests arriving at the office, answer general phone inquiries and redirecting phone calls;
• Daily general tidying of reception area, kitchen, foyer, and boardrooms;
• Daily sort and distribute incoming mail and process outgoing mail;
• Distribute faxes from office network fax on a daily basis;
• Coding of courier and miscellaneous general office invoices;
• Organization and ordering of office supplies;
• Maintain the effective operation and upkeep of the photocopier, printers, computers, and telephones;
• Ordering and organization of kitchen supplies;
• Arranging and ordering the delivery of lunches for management meetings;
• Helping the team with small work requests;
• Organizing/preparing boardrooms for supplier visits, tastings and meetings;
• Booking boardrooms for office meetings, and maintain calendar of office meetings;
• Security FOB maintenance;
• Organizing janitorial/cleaning maintenance;
• Assisting with warehouse duties;
• Producing and maintaining shelf-talker distribution for marketing teams
• In-house Inventory Management as required,
• Use Microsoft Word, Outlook, PowerPoint, Excel, to produce correspondence, documents, maintain presentations, update calendars, expense records, spreadsheets and databases;
• 9 am to 5 pm work hours;

Job Requirements:

• Skills:  Excellent verbal communication and people skills.  Must be highly organized, and display excellent interpersonal skills and telephone manners.  Should have good PC skills (Windows: Word/Excel/Outlook).  Must be able to effectively prioritize daily work routines, multi task, and able to work independently with minimal supervision.

  Physical: Able to sit at and operate a computer for two-hour intervals a minimum of six hours per day. Must be physically fit and able to lift and carry 41lbs.

  A vehicle is a job requirement – kilometer allowance for business use provided.

  Other Preferred Job Qualifications:

• Previous experience at this position;

• Related wine or beverage alcohol knowledge/industry experience.

Full benefits after a trial period.  Salary commensurate with job experience.

Please forward a detailed cover letter and resume to: [email protected]

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