BC Administration Manager (Wine Jobs: Management & Administration)

  The Drinks List (http://www.thedrinkslist.ca)

  Vancouver, British Columbia

We currently have an opening for a permanent full-time Administration Manager based in Vancouver, BC.  Could be an in-office position or work from home after the initial training is completed. 

The ideal candidate is self-motivated and has a strong desire to be successful.  The ability to work on your own, once trained on the duties, is essential.  The role involves liaising with sales representatives, management, suppliers, warehouses and customers.  You are the hub of our information sharing system.  Organization is one of your strongest skills and you enjoy helping others succeed.

You must be skilled with computer software like MS Outlook, MS Excel, MS Word, and have experience with desktop publishing programs and software like Canva.  You have the ability to learn new software and systems quickly and adapt to regulations and requirements necessary to deal with external organizations both in the private and public sectors.

Most importantly, you have a positive attitude and a willingness to learn.  Your focus is on the solution – not the problem. 

Primary Duties and Responsibilities:

• Represent the company in a professional manner at all times
• Support managers and sales team whenever possible to generate sales and revenue, while minimizing costs to ensure profitability.
• Manage schedule to be productive.
• Ensure the smooth operation of domestic supplier orderdesks
• Manage our orderdesk staff and handle all complex customer service issues
• Reconcile inventory for each BC supplier monthly
• Track and provide managers and sales team with regular updates on domestic and import stock availability and product information including newly released products and vintages for Western Canada. (primarily BC and Alberta)
• Track and order inventory of domestic and import stock accordingly to avoid stock outs in Western Canada.
• Track depletions of allocated BC domestic stock as required
• Monitor costs for logistics and split charges by supplier as needed for approval by your manager
• Track and liaise with domestic suppliers regarding accounts receivable issues
• Process registration applications and listing applications with the BCLDB
• Complete all other LDB forms and documents as needed
• Create and track import purchase orders and stock transfers and manage all related issues like CFIA labeling rules and UPC/SCC barcodes
• Process price changes and LTO submissions
• Organize details for events such as handouts, product, set up, etc
• Attendance at some evening or weekend events may be required
• Update and finalize company price lists each month
• Help create feature sheets, tech sheets, shelf talkers, and event cards
• Maintain office systems and equipment as required
• Other duties as assigned

Job Requirements and Attributes of the Successful Candidate

• Have and maintain good understanding of the wine industry and the beverage alcohol industry in general including various customer and channel regulations, market trends and competition
• We are willing to train the right person if they don’t have this industry experience yet
• WSET Level 1 or higher preferred
• If not already on resume, we would support you taking Levels 1 and 2
• Self-starter
• Computer hardware, software, and social media savvy
• Must have excellent knowledge of Excel and above average working knowledge of all Microsoft Office programs.  Candidates with desktop publishing experience preferred.
• Familiar with Google Workspace (Gmail, Drive, Meet, etc)
• Serving it Right or equivalent
• Excellent communication skills
• Ability to be proactive
• Have sound judgment and problem solving skills
• Positive Attitude

 

 

 

 

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