Job Status: Filled

Administration (Wine Jobs: Management & Administration)

Full Time

  Renaissance Wine Merchants Ltd., (

  Burnaby, British Columbia

Summary of Position: A Full time Office support position that is responsible and accountable for the accurate and timely input of Purchase Order preparation, order placement and receiving of both imports and domestics.

The role involves:

Purchasing and inventory management

Working with our freight forwarders and suppliers

Liaising with the provincial liquor boards for product data maintenance, other logisitcs

Label compliance

Month end inventory reconciliation, create reports, share monthly reports with supervisor and management team, maintains weekly sales reports to send to wineries as necessary.

Confers with the regional manager (and other management) regularly about a variety of business processes and duties needed.

Record purchases, transfers and adjustments, maintain databases, reconcile warehouse stock reports to accounting system reports in Alberta and British Columbia.  Investigate discrepancies with warehouse.

Develop, review, update and implement efficient processes, making recommendations where necessary.

Being part of a small office environment means there are a multitude of tasks and jobs that need doing. These to be undertaken with a positive attitude and can-do approach.

Confer with RM and apply for Price/LTO changes, shelftalker applications etc., in keeping with BCLDB Marketing Calendar

Create and Update Pricelists -Wholesale and Hospitality, Update Domestic Inventory Tracker, Update Import Inventory Tracker, Maintain and keep updated Techsheets, Sell sheets.

Create and distribute all Event related collateral. Staff Schedules, Tech Sheets, order forms etc.,

Coordinate Staff Calendar for events, supplier visits etc.,

Other Duties and responsibilities

Oversee domestic order desk

Download and archive SSDS reports

Maintain Event Calendar

Maintain the Petty Cash Float, enter receipts, balance, reconcile.

Process all incoming and outgoing mail, relay to supervisor and AB Head Office as needed

Regularly communicate with suppliers, company employees and direct managers to answer questions and to maintain valuable working relationships.

Maintain all Office and Kitchen/Washroom Supplies and order as needed.


Core skills and competencies:

Continuous Learning,


Ethics and Values

Time Management

Other skills and competencies:


Job Knowledge


Priority Setting

Reliability and Dependability

Work Quality

Work Quantity and Productivity

Use of Technology- Google Docs, Microsoft Office, Adobe InDesign

Important Events:

Attend and contribute to quarterly meetings.

Quarterly performance appraisal with supervisor.

Preferred education and experience:

Undergraduate degree in any number of disciplines would be an asset and would be helpful for superior job performance. Experience in a small office environment would also be quite helpful.

Other general job aspects:

Please note this job description is not designed to cover or contain a complete and exhaustive comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

A competitive, Salary and benefits package for the right candidate.

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