Purchasing and Administrative Assistant (Wine Jobs: Management & Administration)


  Galileo Wine & Spirits Ltd. (http://www.galileowineandspirits.com)

  Calgary, Alberta

From its beginnings in the early 90s as an Alberta wine agency, Galileo Wine & Spirits Ltd. has experienced growth throughout Western Canada with established sales in all four provinces.

With growth, our head office in Calgary, AB is looking for a knowledgeable purchasing and administrative assistant to help streamline office processes.

Roles & Responsibilities

  • Support the ordering process in Western Canada

o    Verify required information and draft  purchase orders (Qty, price, shipping details, etc.) before transferring finalized draft purchase order and supporting information to Galileo’s purchaser 

o Transmit paperwork to shipper and governmental agency

o Monitor documentation and shipment progress from the shipment point to the arrival in the market.  Provide status updates to team

o   Provide purchaser with pricing calculations for ordered product

o   Submit price changes on a monthly/weekly basis for all provinces as directed by the purchaser

o   Update various market product catalogs as directed by purchaser

  • Packaging and labeling validation according to Canadian Standards
  • Develop and maintain a database of product specifications
  • Manage process for receiving samples orders
  • Follow-up on any release issues between the Hillebrand Westlink warehouse and the BCLDB in British Columbia
  • Assist with the preparation of listing applications for liquor boards
  • Provide admin support to market managers as required
  • Ensure all the Liquor Boards form related to International Trade agreements are submitted on time (CETA, CUSMA, etc.)
  • Other administrative tasks as may be assigned from time to time


  • Experience in the wine & spirits importing business particularly in the BC and Alberta markets
  • Degree or diploma in operations and logistic.   Demonstrated work experienced will be considered in the alternative
  • Strong communication skills (spoken and written)
  • Analytical and detail orientated
  • Fluent English.  Knowledge of French and/or Italian will be considered an asset
  • Customer service oriented
  • Advanced  Microsoft Office skills
  • Ability to multitask
  • As this is a remote position, access to a fully functional computer with the Microsoft Office suite and fast Internet access is essential

This is a contract remote position and hours may vary from week to week.  

While we appreciate  and thank the interest of all potential applicants, we ask that only fully qualified applicants apply.  Only fully qualified applicants will be invited for an interview.

$22-25/hour depending on experience

How To Apply

Interested applicants are asked to submit a cover letter outlining their skill and experience along with their resume to Sylvia De Angelis at [email protected]

Applicants are asked to refrain from contacting other Galileo team members and direct any questions to [email protected]

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