Job Status: Filled

Accounting & Administration Assistant (Wine Jobs: Management & Administration)

Part Time

  Hillside Winery (

  Penticton, British Columbia




As the Accounting & Administration Assistant, you play a vital role in Hillside’s successful operations.  This part-time position will assist the Manager of Finance in all accounting functions including:  AP, AR, invoicing, month-end and year-end close, as well as oversee the office and admin functions.  Inventory control responsibilities and A/R collections for winery accounts are also required.  

Specific Duties & Responsibilities


Accounts Receivable

- prepare and enter all sales invoices (form 60s for winery direct sales)
- enter agents' sales (created in SalesLitre) into Windward
- recieve and post payments
- follow up and collect on overdue accounts
- balance and prepare daily cash outs
- reconcile cash clearing daily and maintain merchant detail spreadsheet
- maintain control of and reconcile petty cash
- prepare invoices for both Bistro and Wineshop recording food and wine sold

Accounts Payable

- prepare and enter accounts payable
- sort A/P, match cheques, email credit card payments


- prepare and submit BCLDB batch monthly
- Month-end sales reporting:  sales & samples, actuals to forecast, sales by channel


- prepare bank deposits
- monthly bank reconciliations
- credit card reconciliation and management of Visa reward points


- Assist with wineshop and warehouse inventory reconciliation
- assist sales team on a weekly basis by checking inventory levels at various locations with sales reps
- stock control and posting all transfers, liaising with Container World
- Create wine transfers and corresponding journal entries between departments


General Office

- Answer general phone line
- mail pick up and post
- Monitor office supply stock levels and order as needed
- prepare agenda and record minutes at weekly management meetings
- assist winemaker with annual harvest letters/invoices for contract growers
- manage employee benefits administration, sign-ups, etc.
- daily filing plus year-end file management
- Liaise with various service providers, ie. garbage, water delivery, linen service, janitorial and amend schedules as required
- assist the President with PowerPoint presentations for shareholder meetings


- Coordinate shipments of pallets of wine to sales agents
- assist DTC Manager when required with shipments to customers
- assist with delivery of local wine orders when required


- Minimum 3 years accounting and administrative experience
- Winery experience in a similar role is preferred
- Excellent knowledge of Excel and Microsoft Office are essential.
- Hillside Winery uses Windward Accounting software, but experience with Quickbooks, Sage or any other accounting software will allow for an easy transition to learning Windward.








Hillside offers competitive compensation and a flexible work schedule.

Wine & Restaurant Jobs in Canada. Looking for a job or hiring new employees in the wine & restaurant industry? Wine Jobs Canada - The job site for the wine & restaurant industry throughout Canada. Find ads for jobs in the wine industry, from winemaking to wine sales jobs.

Wine & Hospitality Employers and Recruiters - Attract the best candidates for your employment opportunities. Post your hospitality and wine industry job openings on

Job Seekers - Looking for a job in the wine & hospitality industry? Employers are always looking for talented, energetic people. Find jobs in hospitality and wine including restaurant jobs, hotel jobs, winery jobs, wine sales reps, winemakers, Sommelier jobs and more. Sign up for our free email alert service when new Wine & Hospitality jobs are posted we'll send you an email.