Accounting & Administration Assistant (Wine Jobs: Management & Administration)

  Hillside Winery (http://www.hillsidewinery.ca)

  Penticton, British Columbia

 

 

 

As the Accounting & Administration Assistant, you play a vital role in Hillside’s successful operations.  This part-time position will assist the Manager of Finance in all accounting functions including:  AP, AR, invoicing, month-end and year-end close, as well as oversee the office and admin functions.  Inventory control responsibilities and A/R collections for winery accounts are also required.  

Specific Duties & Responsibilities

Accounting

Accounts Receivable

- prepare and enter all sales invoices (form 60s for winery direct sales)
- enter agents' sales (created in SalesLitre) into Windward
- recieve and post payments
- follow up and collect on overdue accounts
- balance and prepare daily cash outs
- reconcile cash clearing daily and maintain merchant detail spreadsheet
- maintain control of and reconcile petty cash
- prepare invoices for both Bistro and Wineshop recording food and wine sold

Accounts Payable

- prepare and enter accounts payable
- sort A/P, match cheques, email credit card payments

Reporting

- prepare and submit BCLDB batch monthly
- Month-end sales reporting:  sales & samples, actuals to forecast, sales by channel

Banking

- prepare bank deposits
- monthly bank reconciliations
- credit card reconciliation and management of Visa reward points

Inventory

- Assist with wineshop and warehouse inventory reconciliation
- assist sales team on a weekly basis by checking inventory levels at various locations with sales reps
- stock control and posting all transfers, liaising with Container World
- Create wine transfers and corresponding journal entries between departments

Administrative

General Office

- Answer general phone line
- mail pick up and post
- Monitor office supply stock levels and order as needed
- prepare agenda and record minutes at weekly management meetings
- assist winemaker with annual harvest letters/invoices for contract growers
- manage employee benefits administration, sign-ups, etc.
- daily filing plus year-end file management
- Liaise with various service providers, ie. garbage, water delivery, linen service, janitorial and amend schedules as required
- assist the President with PowerPoint presentations for shareholder meetings

Shipping

- Coordinate shipments of pallets of wine to sales agents
- assist DTC Manager when required with shipments to customers
- assist with delivery of local wine orders when required

Qualifications

- Minimum 3 years accounting and administrative experience
- Winery experience in a similar role is preferred
- Excellent knowledge of Excel and Microsoft Office are essential.
- Hillside Winery uses Windward Accounting software, but experience with Quickbooks, Sage or any other accounting software will allow for an easy transition to learning Windward.

 

 

 

 

 

 

 

Hillside offers competitive compensation and a flexible work schedule.

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