Office Administrator (Wine Jobs: Management & Administration)

Full Time

  Play Estate Winery (

  Penticton, British Columbia


Key Responsibilities

  • Process all accounts receivable and accounts payable in PVNG, and support management team in processing and reconciling expense reports (including credit card statements)
  • Coordinate and process sales on all channels from order desks (SalesLitre/Ollie, website, on premise) through to payments and shipping (wholesale distribution, DTC, and winery direct)
  • Process daily cash outs from wine shop and restaurant including tips, reconcile daily deposits
  • Monthly provincial reporting including liquor control and licensing
  • Monthly reporting for all sales channels including on premise wine shop, online, restaurant
  • Monthly valued inventory management: reconciliation, tracking, and reporting including onsite and offsite warehouses (AGLC, Naramata Wine Vault, Container World)
  • BCLDB price changes, SKU registration and management
  • Coordinate human resources including new hire/termination paperwork
  • Coordinate shipping (DTC and sales channels)
  • Liaison for associations (BCWI, regional tourism groups, chamber of commerce, etc)
  • General office administration including but not limited to mail, banking, phones, email, petty cash processing, office supplies, office operations coordination,
  • Other administrative duties as assigned

Job Requirements

●       Business/office administration diploma or demonstrated equivalent education/training

●       Minimum 3 years’ experience in an administrative/office business environment with preference given to alcohol/beverage industry

●       High level of proficiency for interpreting and applying provincial and federal regulations

●       High level of computer literacy with ability to learn internal software programs

●       Advanced knowledge and experience of Microsoft Office Suite (Word, Excel, Outlook)

●       Intermediate knowledge and experience in accounting software (PVNG or similar)

●       Ability to triage workload and be adaptive and resilient to changing priorities

●       Creative, logical, and critical thinking skills, strong time-management and organizational skills

●       Collaborative in nature, with the ability to take initiative and work independently

●       Ability to communicate effectively both verbally and in writing

●       Ability to sit and/or stand for long periods of time


●       Ability to lift 35 lbs.


As office administrator, your schedule will focus on weekdays but may involve some weekends, evenings, or holidays as operational needs require. We offer a competitive wage, staff discount, educational wine allowance, and other incentives.

Apply directly to the winery with cover letter and resume to [email protected] 


Hourly based on education and experience.

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