Office Administrator
(Wine Jobs:
Management & Administration)
Full Time
Penticton,
British Columbia
Key Responsibilities
- Process all accounts receivable and accounts payable in PVNG, and support management team in processing and reconciling expense reports (including credit card statements)
- Coordinate and process sales on all channels from order desks (SalesLitre/Ollie, website, on premise) through to payments and shipping (wholesale distribution, DTC, and winery direct)
- Process daily cash outs from wine shop and restaurant including tips, reconcile daily deposits
- Monthly provincial reporting including liquor control and licensing
- Monthly reporting for all sales channels including on premise wine shop, online, restaurant
- Monthly valued inventory management: reconciliation, tracking, and reporting including onsite and offsite warehouses (AGLC, Naramata Wine Vault, Container World)
- BCLDB price changes, SKU registration and management
- Coordinate human resources including new hire/termination paperwork
- Coordinate shipping (DTC and sales channels)
- Liaison for associations (BCWI, regional tourism groups, chamber of commerce, etc)
- General office administration including but not limited to mail, banking, phones, email, petty cash processing, office supplies, office operations coordination,
- Other administrative duties as assigned
Job Requirements
● Business/office administration diploma or demonstrated equivalent education/training
● Minimum 3 years’ experience in an administrative/office business environment with preference given to alcohol/beverage industry
● High level of proficiency for interpreting and applying provincial and federal regulations
● High level of computer literacy with ability to learn internal software programs
● Advanced knowledge and experience of Microsoft Office Suite (Word, Excel, Outlook)
● Intermediate knowledge and experience in accounting software (PVNG or similar)
● Ability to triage workload and be adaptive and resilient to changing priorities
● Creative, logical, and critical thinking skills, strong time-management and organizational skills
● Collaborative in nature, with the ability to take initiative and work independently
● Ability to communicate effectively both verbally and in writing
● Ability to sit and/or stand for long periods of time
● Ability to lift 35 lbs.
As office administrator, your schedule will focus on weekdays but may involve some weekends, evenings, or holidays as operational needs require. We offer a competitive wage, staff discount, educational wine allowance, and other incentives.
Apply directly to the winery with cover letter and resume to [email protected].
Hourly based on education and experience.