Administrative and Sales Coordinator, Part Time

Megalomaniac Wines, located on the bench of the Niagara Escarpment in Vineland Ontario, is open year round offering wine sampling, tasting and vineyard experiences, and an on-site retail store and restaurant. 

 Megalomaniac is hiring a part time Administrative and Sales Coordinator (20 hours per week, Monday through Friday). Playing an important role in the winery’s successful operations, and working with multiple departments, this position is responsible for administrative and accounting support; purchasing and procurement; inventory control and shipping logistics; and wholesale sales coordination.

 Responsibilities

Administration

·       General office duties, including maintaining staff areas and mail distribution.

·       Oversees basic office functionality and administrative details and provides administrative support to the management team including the Chairman.

·       Posts daily sales to accounting system (Sage) and executes bank cash deposits.

·       Oversees accounts receivable for key accounts, export, wholesale and corporate sales; including follow up and reporting.

·       Manages the file system, including maintaining business records such as equipment, insurance and supplier contracts.

·       Liaison with company IT provider and oversight of teams’ email accounts.

·       Procures and purchases office supplies, cleaning supplies, shipping and packaging supplies, and restaurant supplies.

Inventory Control and Shipping Logistics

·       Controls, tracks and reports on wine inventory at multiple locations including both on and off site warehouses.

·       Efficiently coordinates movement of wine and inventory shipments across multiple locations using shipping and freight providers. 

·       Conducts month-end finished goods and merchandise inventories and prepares monthly inventory reports; participates in year-end inventory activities.

·       Coordinates deliveries via winery’s delivery vehicle.

·       Works with team to control expenses for warehousing, freight and shipping.

Wholesale Sales Coordination

·       Order intake and shipment coordination for LCBO, key licensee accounts, sales agency, export, and 3rd party marketplaces.

·       Prepares waybills, bills of lading and invoices for wholesale sales.

·       Administrative and logistics liaison with sales agency.

·       Develops regularly scheduled reports for wholesale sales including monthly sales agency performance and monthly LCBO sales.