Executive Assitant

Mark Anthony Group is one of North America's most successful privately held alcohol beverage companies. We are a leading producer and distributor of fine wine, premium Ready to Drink (RTD) products, and spirits in the Global beverage alcohol industry. We are an innovative and ambitious organization with a successful track record of building successful and disruptive brands, including the iconic Mike’s Hard Lemonade and White Claw.

The Role:

Reporting into the Manager, Executive Administration, the Executive Assistant holds the responsibility of being a proactive, organized partner and liaison between the CEO and his key internal and external contacts. This role provides primary assistance to the Executive Vice Chair and back up coverage for team of EAs for the CEO in relation to meeting bookings, personal appointments and booking private travel. Occasional travel to Kelowna may be required.

The Executive Assistant demonstrates a high standard of excellence. This is a unique role that will require the ability to change gears and audiences fluidly, including the CEO, Corporate Office Executives, Presidents, Visitors, Guests and Employees, while professionally acting as a gatekeeper to a fast-paced Office of the CEO.

Scheduling

• Manage and prioritize multiple executive calendars, including that of the Executive Vice Chair and the CEO, across multiple international time zones, ensuring strategic alignment with business priorities.
• Manage and screen all emails and traditional mail, including screening all incoming telephone calls.
• Organize and prepare correspondence, as necessary.
• Prepare for meetings and events including arranging catering, preparing materials, and scheduling people, locations & resources
• Research and plan departmental events/off site meetings.
• Coordinate regional and international travel both in commercial and private aviation.
• Some minimal aspects of personal assisting in preparing documents and procurement of items.

Expenses & Budgets

• Prepare, track, and meet fiscal budgets.
• Track, process, and code expenses and invoices.
• Submit credit card reconciliation statements for several Executives in accordance to billing cycle

Administration & Organization

• Proactively identify issues and troubleshoot solutions before they get through the CEO’s door.
• Host and liaise with visitors for the Vancouver Corporate Office as well as other office locations.
• Filing and general administrative duties.
• Prepare briefing notes and biographies of external guests.
• Assist with project management and ensure project deadlines are met.
• Assist with meeting materials.

What You'll Bring:

• Bachelor’s degree in Business Administration, Economics, or a closely related field such as Management, Commerce, or Executive Office Administration.
• Minimum of 7 years of full-time experience in executive support and/or project coordination roles involving direct interaction with senior executives/management in corporate or consulting environments (e.g., Executive Assistant, Project Coordinator, Chief of Staff).
• Occasional travel to Kelowna may be required.

Who You Are:

• Strong communication skills both written and verbal.
• Prioritization and management of multiple competing tasks
• Proficient in Microsoft Office
• Keen interest in solving problems.
• Ability to work independently and within a team is key.

Why Join Us?

Mark Anthony is committed to hiring, engaging, and growing qualified, talented, and motivated team members at every level of our organization. We offer competitive compensation that recognizes individual and company performance. The typical hiring range for this position is $80,000 - $95,000 annually; the base pay is determined by market location and job-related knowledge, skills, experience, and education.

As part of our Total Rewards program, we are also proud to offer:

• Company-matched RRSP contributions
• Extended health and dental benefits, and mental health plans with 24/7 access to a primary care physician via Lumino Health
• Maternity & Adoption Leave Top Up and Paid Secondary Caregiver Leave 
• Paid time off
• An extensive offering of world leading learning and development programs to empower your career development – in-person and digital offerings with internationally renowned resources like Franklin Covey and Lumina.

Other perks include:

• Located in a prime Vancouver neighborhood (near transit)
• Hybrid work environment of 3-days a week in-office
• Company paid parking
• Complimentary building gym